What is Morning Mail? A daily email newsletter sent to all PC undergraduate students. The Morning Mail is the official method of communication for the student class-wide mailing lists. Stand-alone emails are not released to the student class mailing lists unless the Morning Mail is on publication hiatus (see schedule below).
The Morning Mail email contains a headline message about each announcement, with an online link to read the full details. The content from the Morning Mail is also available online via the Morning Mail website (Chrome & Safari are the preferred browsers for viewing).
How to Submit:
Students, faculty, and staff can all submit items to the Morning Mail. In order to submit, fill out the Providence College Morning Mail submission form. All submissions are reviewed by the student email list moderator. Once approved by the moderator, submissions are combined into one email, and sent out to students.
If you are including a flyer image/PDF in your email, you must include a full textual description of the event in the “Announcement Details” form field, and a description of the flyer in the “Image Description” field. This is to ensure that your message is readable by screen readers (devices used by people with visual impairments to read the content of web page). Also, students can only see flyers after clicking “read more” within the Morning Mail email or going directly to the Morning Mail website. The more you include in your Announcement Details, the better informed students will be!
Please note that we cannot accommodate “scheduling” of messages (i.e. – you submit on Monday, but don’t want it to go out until Friday). Once your message has been approved by the moderator, it will be placed in the next Morning Mail edition. Please do not submit an email until you are ready for it to be distributed. See below for the distribution schedule.
Publication Schedule:
The Morning Mail is issued on weekdays only. Submissions must be received by the moderator no later than 4PM to be included in the next day’s announcements.
- The Morning Mail is issued only when classes are in session during the fall and spring semesters.
- Submissions received after 4 p.m. on Thursday will not go out until Monday morning. The deadline for inclusion in Monday’s Morning Mail is 4 p.m. on Sunday. Please plan your announcements accordingly.
- When the Morning Mail is on publication hiatus during breaks and in the summer, community members should follow the instructions on the campus-wide email page to send campus-wide messages.
Desired Publish Date
Latest Possible Submission
Monday 4 p.m. on Sunday Tuesday 4 p.m. on Monday Wednesday 4 p.m. on Tuesday Thursday 4 p.m. on Wednesday Friday 4 p.m. on Thursday
Additional Submission Guidelines:
- News & Announcements will be listed in the order in which they are received.
- Events will be listed in chronological order.
- Please spell-check and grammar-check before submitting – information will be published as received.
- No more than 2 emails per event will be approved by the moderator. Please think through your promotion timing before submitting an announcement.
- The format of the Morning Mail does not accommodate advanced “newsletter” type image and text formatting. Images and text will be included as possible, but we cannot match formatting created through newsletter programs.
- Surveys submitted to the Morning Mail by student clubs/organizations must first be reviewed and approved by the club/org’s advisor or other administrator. Surveys submitted on behalf of individual students or as part of class projects are not permitted in the Morning Mail.
- Per the direction of the Registrar’s Office, requests to advertise academic course offerings are not permitted in the Morning Mail.
- The Morning Mail and the moderated student email lists are not meant to be a means for communicating urgent information. Administrators with a need to send urgent messages to the campus community have been identified by the College and given the appropriate administrative access to do so.
- Questions or comments about Morning Mail can be sent to studentlife@providence.edu.
